Clerk of Council

The City Charter of Canal Winchester, approved in 1995 empowered City Council to appoint a Clerk of Council. This office is responsible for the legislative operations of the city and directly accountable to the City Council. The Clerk of Council has direct signature authority and their signature is required on all Ordinances, Resolutions, and other official documents. The Clerk of Council is the official records manager for City Council and serves at the pleasure of Council. The Clerk of Council is responsible for recording minutes for all Legislative and Standing Committee Meetings, as well as Public Hearings. Each of these sessions are digitally recorded and published to the website. Minutes are also taken and posted to the website. These minutes are kept on file in the Clerk's office and copies are made available upon request.

Functions

• Maintain custody, control, filing and storage of all legislation, books, papers, minutes and other written and records documents and materials pertaining to the operation of city government
• Oversees, guides and tracks the entire legislative process, from introduction of proposed legislation to final approval and publication
• Coordinates and schedules official City Council meetings and public hearings, recording each for permanent record
• Accepts petitions filed by citizens
• Furnishes to the general public copies of all transcripts, legislation, meeting notices and other matters of public information
• Acts as a liaison with City departments, outside agencies, other branches of government and the general public on behalf of City Council
• Responsible for documenting and following through on all requests of Council for information and reports from various administrative units of municipal governments and maintains a file of the results of these requests.